Collecting data during active sessions | One-tap frequency counts, visual timers for duration and latency, automatic interval prompts, and up to 10 concurrent sessions running at once. Staff collect data without breaking the flow of the session. Sessions docs + recording methods | Paper tally marks, manual stopwatch management, hand-written notes. Staff juggle sheets, pens, and timers while trying to stay engaged with the client or student. Common practice | The biggest difference is not the medium - it is whether data collection disrupts the session or fits inside it. |
Seeing what changed without digging | Client Overview surfaces the biggest weekly changes with trend graphs so BCBAs can see at a glance which behaviors increased, decreased, or stayed flat. Graphs open in seconds with trend lines, aggregation options, and session notes. Client Overview + Graphs docs | Someone has to transcribe tallies into a spreadsheet, build a chart, and manually compare week over week. This often falls behind by days or weeks, making the data stale by the time anyone reviews it. Common practice | If your BCBA cannot see what changed this week without opening Excel, the data is not working for the team yet. |
Producing reports | Generate Report creates PDF with graphs, trend data, session statistics, and an executive summary. Excel and CSV export the same report as structured data. Select a date range, tap export, report ready in seconds. Reports docs | Reports require manual data entry from paper sheets into spreadsheets, followed by chart creation, formatting, and copy-pasting into documents. This process commonly takes hours per client. Common practice | Reports are where paper breaks down most visibly. If your team spends hours transcribing data before a meeting, that time is recoverable. |
Data safety and compliance | HIPAA safeguards across all plans, BAA available on Solo and Teams (one-click in-app), district DPA available on Teams education pricing, 256-bit AES encryption at rest, TLS 1.3 in transit, hosted on Google Cloud Platform with 7-year audit log retention. Privacy + compliance pages | Paper sheets can be lost, left in the wrong room, seen by unauthorized people, or destroyed accidentally. Spreadsheets on shared drives may not meet HIPAA or FERPA requirements depending on configuration. Common compliance concern | If your team handles PHI or student behavioral data, the compliance question is not optional. |
Devices and offline access | iOS, Android, web, and Chromebook. Data collection works offline and syncs automatically when you reconnect. Staff use whatever device they already have. Platform pages | Paper works everywhere without internet, which is a genuine advantage. But paper cannot sync across staff, generate graphs, or produce reports. Common practice | Paper is reliably available. The question is whether availability alone is enough when the data needs to be reviewed, shared, and reported on. |
Team collaboration and consistency | Multiple staff can collect data on the same client simultaneously. Data syncs in real time across devices. Role-based access controls who sees what. Unlimited staff accounts on the Teams plan (both standard and education pricing). Collaboration docs + pricing | Paper requires physical handoff or photocopying. Different staff may use different recording conventions. Consolidating data from multiple sheets into one view is manual work. Common practice | Consistency across staff is where paper struggles most in team environments. The bigger the team, the bigger the problem. |