Inviting Team Members
Add BCBAs, RBTs, teachers, and staff to your team and assign roles.
3 min Updated December 15, 2025
Add Staff to Your Team
Requires: Owner or Admin role
Invite unlimited team members by email. Each person receives a link to join your team.
Sending an Invitation
- Tap the team icon to open Team Management
- Tap Invite
- Enter their email address
- Select a role (see below)
- Tap Send Invitation
The invitee receives an email immediately. Invitations expire after 7 days.
Choosing a Role
Select the appropriate role based on responsibilities:
| Role | Clinical | School | Key Permissions |
|---|---|---|---|
| Admin | Clinical director | Special ed coordinator | Manage team, create clients |
| Supervisor | BCBA | Behavior specialist, psychologist | Edit programs, grant access |
| Therapist | RBT | Teacher, paraprofessional | Collect data on assigned clients |
Tip: Start with Therapist for most staff. You can upgrade to Supervisor later.
Pending Invitations
Track outstanding invitations in Team Management:
- Pending - Invitation sent, not yet accepted
- Resend - Send the invitation again
- Revoke - Cancel before they join
After They Join
New team members need client access before they can work:
- Open Team Management
- Select the team member’s row
- Choose which clients they can access
See Team Member Client Access for the member-centered workflow. You can still use Managing Client Access when you want to manage access from one client’s profile.
What’s Next?
- Roles and Permissions - Understand the permission system
- Managing Members - Change roles and deactivate accounts
- Team Member Client Access - Assign clients from Team Management
- Client Access - Assign staff to specific clients
Need Help?
Questions about invitations? Email support@tallyflex.com for assistance.